Do You Need Someone to Do the Behind-the-Scenes Work? Hire a Virtual Assistant – The Voice Online

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VIRTUAL ASSISTANT – they might still be a mystery to some, but they’re set to become revenue-generating accompaniments to UK organisations.
What’s a Virtual Assistant?
A virtual assistant is a person who works with third-party services to provide different services, including online searching, monitoring and controlling connected devices, and performing professional tasks. More than 25% of households in the UK use virtual assistants, research shows. Businesses experience instant revenue, improved productivity, and job satisfaction.
The idea of hiring a virtual assistant for businesses made it hard to know where to search. Luckily, this guide will help you sort through the options available and find the right virtual assistant for your business needs.
So, what is a virtual assistant? A virtual assistant works remotely for executives, aiming to complete different tasks and requirements. When you think of the term “virtual,” you might get confused, as it implies something that’s not real. As mentioned, virtual assistants work remotely to support a business’ needs. Technology has made full-time virtual assistants a reality, especially for companies that don’t really need a physical assistant at the office. It doesn’t always make sense to pay another employee’s office supplies to do work you can easily pass to someone else at lower costs.
A virtual assistant can work from anywhere through communication tools without the need for office space.
The Types of Work that a Virtual Assistant Does
Work that a virtual assistant does include:
On average, a virtual assistant can spend around 16 hours/week on daily tasks that support a business’ needs. They can spend a couple of hours answering emails, scheduling meetings, planning business trips, etc.
It may not sound like a lot of time, but it can add up fast. Who usually hires virtual assistants? Sales executives, executives, HR executives, real estate executives, generally. According to multiple studies, sales and marketing teams spend most of their time on tasks that don’t include sales. So, hiring a virtual assistant makes perfect sense. They can take much of a salesperson’s work, allowing them to have more time to focus on clients and prospects.
Also, virtual assistants can take on marketing tasks that line up with sales processes, like:
On average, UK virtual assistants earn £14/hour, £27,300/year, depending on their experience. Some may earn up to £47,000 per year.
Back-Office Operations
Do you struggle to finish those back-office operations? They’re essential but very time-consuming, and they require constant attention. An executive can spend anywhere around 8 hours per week creating documents, contracts, sales sheets, and so on; months per year entering data in bookkeeping systems, and another month per year following overdue payments.
Back-office stuff is pretty serious and necessary, but it’s easy to lose track of time and not give the importance needed. So, hiring a virtual assistant might be just what’s missing.
A virtual assistant can help you recover those hours spent reading and responding to emails. Your assistant can learn to monitor your emails, confirm meetings, archive old emails, update changes, and so on. They can help executives expand their professional network, which can be tough to do when you’re handling other tasks. Build a list of priorities and let your virtual assistant take it. Your assistant can book appointments for you and optimize your calendar whenever needed if you’re travelling.
Hire a Virtual Assistant Pre-Trained on Your Business’ Processes
Because virtual assistants are incredibly popular for businesses nowadays, it’s time to consider hiring one. But be sure that the virtual assistant you choose is experienced in the field. Make a list of a few candidates, and schedule interviews via Skype. A call shouldn’t exceed 30 minutes, as you only need to find more about their skills and mindset. Also, keep in mind that teaching skills are easy, but changing characters is impossible. So, make sure you’re making the right decision. You should ask questions like:
Once you’re confident with your choice, it’s time to discuss salary. Depending on the area, it can start from as little as £8/hour. You can set a contract, and payments will automatically be transferred weekly on the hours chosen. It’s advisable to give your virtual assistant a trial task to test their skills and responsibility. After two weeks, you may try your candidate’s capabilities. If everything goes well, it’s time to start giving more tasks. Look into their expertise, experience, and strengths.
It might be a great idea to have two candidates simultaneously and divide their responsibilities. It’s pretty standard for candidates to show their capabilities in the trial period, which increases your chances of finding the perfect match. In the best-case scenario, you end up with two excellent choices.
Establish excellent communication between you and your new virtual assistant, especially in the early stages of working together. Communicate your way of performing tasks, company culture, and vision. It’s essential for remote employees, who risk dropping productivity because of loneliness. It’s necessary to make your new virtual assistant feel welcome by treating them like an old member of the teamwork.
Create guidelines and get your virtual assistant to read them. Use videos, written documents, voice recordings to complete the guides, especially for administrative tasks that teach your virtual assistant-specific apps. A recording training session is a great way to ensure that your next virtual assistant spends less time reading guidelines, also making the training more engaging.
There’s a world full of remote workers waiting to complete specific tasks for businesses. It might take a few rounds of interviews to find someone to trust, but it’s well worth the hassle. 
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The Voice Newspaper is committed to celebrating black excellence, campaigning for positive change and informing the black community on important issues. Your financial contributions are essential to protect the future of the publication as we strive to help raise the profile of the black communities across the UK. Any size donation is welcome and we thank you for your continued support.

The Voice Newspaper is committed to celebrating black excellence, campaigning for positive change and informing the black community on important issues. Your financial contributions are essential to protect the future of the publication as we strive to help raise the profile of the black communities across the UK. Any size donation is welcome and we thank you for your continued support.
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